Adding Staff Members & Automatic Personal QR Codes
Learn how adding staff members automatically creates their personal review QR code, sets up mobile login credentials, and configures manager privileges.
#Why Involving Your Staff Drives 3x More Customer Reviews
The single best moment to ask a customer for a review is right after receiving great service: face to face. When you visit a salon, clinic, or restaurant, it is your stylists, technicians, servers, and front-desk receptionists who build that warm personal connection with the customer.
Karo Simple allows you to give each of your staff members their very own personal review QR code. When a customer scans a team member's specific QR code, that review is permanently tracked back to that employee in your reports. You no longer have to wonder who is pulling their weight: you can see exactly who is bringing in happy 5-star reviews.
#Understanding the Top Summary Metrics Bar
When you open the Employees page in your Karo Simple dashboard, the top banner gives you an instant overview of your team's review collection effort:
- Total Employees: How many team members you have enrolled, alongside your subscription plan's total allowed employee limit.
- Active Employee QR Printouts: How many staff QR codes are currently active and collecting scans in your business right now.
- Total Employee QR Scans: The combined number of times customer smartphones have scanned staff-attributed QR codes across all your employees.
- Total Review Conversions: How many of those scans resulted in a customer completing and submitting a 5-star review.
šø Visual Guide: Screenshot 1 - Employee Directory & Summary Stats Bar
The main Employees screen showing the top 4 stat cards and the staff directory table below. š What is shown: ā¢ Top summary stat row: Total Employees (quota used/available), Active QR Printouts, Total Staff Scans, and Conversions. ā¢ Directory table listing employee names, emails, phone numbers, QR thumbnail previews, and individual scan counts. ā¢ Top-right "Add Employee" button highlighted.
#The 2-in-1 Automatic Setup: What Happens When You Add Staff
With Karo Simple, you do not need to create QR codes and employee accounts separately. The moment you save an employee, two things happen simultaneously in the background:
- 1. A Personal Mobile Account is Created: Your employee can log into Karo Simple on their own smartphone using the email and password you created for them to check their own personal scan scores.
- 2. A Unique Personal QR Code is Generated: The system immediately generates a branded review QR code permanently tied to that staff member's name. All scans on that code are credited directly to them.
Real-World Example
You own a salon in Lucknow with 4 stylists: Priya, Renu, Ajay, and Tarun. You add all 4 here in 3 minutes. Instantly, 4 unique QR codes are generated. You print Priya's code at Station 1, Renu's at Station 2, and so on. At the end of the month, you can clearly see Priya brought in 45 reviews while Ajay brought in 12.
#Step-by-Step: Adding a New Employee
Click the "Add Employee" Button
From the main dashboard sidebar, navigate to "Employees" and click the green "Add Employee" button in the upper-right corner.
Enter Employee Name & Contact Details
ā¢ Full Name: Enter the team member's first and last name (e.g., "Priya Sharma"). ā¢ Email Address: Enter their email. This will serve as their primary Login ID when they access the app on their phone. ā¢ Phone Number (Optional): Enter their 10-digit mobile number for contact records.
Set an Initial Password
Create a password of at least 8 characters. You can use something simple for onboarding (like "Priya2026@") and advise them to change it after their first login.
Configure the "Manager" Switch
Decide whether this person is a Regular Staff member or a Store Manager. By default, the switch is OFF (Regular Staff).
Save & Generate
Click "Add Employee". The employee will appear immediately in your directory with an active personal QR code ready for preview and printing.
What Does the "Manager" Toggle Mean?
ā¢ Regular Staff (Switch OFF): When they log in, they can ONLY see their own QR code and their own personal scan count. They cannot see other employees, alter reviews, or change store settings. ā¢ Manager (Switch ON): Gives full administrative privileges (identical to the store owner). They can add staff, approve reviews, view all metrics, and manage store settings.
šø Visual Guide: Screenshot 2 - Add Employee Modal Window
The popup form modal for enrolling a new team member. š What is shown: ā¢ Input fields for Full Name, Email Address, Password, and Confirm Password. ā¢ Optional Phone Number field. ā¢ The "Make this person a Manager?" toggle switch with explanatory tooltip. ā¢ Green "Save / Add Employee" button.
#Viewing and Printing Your Employee's QR Code
To inspect, download, or print an employee's QR code:
- Quick Preview: In the employee directory list, click the "View QR" button or QR icon next to their name. A modal will open displaying their high-resolution QR code.
- Full Customization & Vector Download: To download SVG vector print files or customize colors, jump over to the QR Codes page in your sidebar. All employee QR codes appear there as full cards.
Pro-Tip: Laminate Employee Badges
Print each employee's QR code on durable cardstock or acrylic and laminate it. Attach it to their lanyard badge, service apron, or counter station. Laminated QR stands stay pristine and scan reliably for years.
#Frequently Asked Questions
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Employee Performance Leaderboards & Review Incentives
Track which staff members generate the most 5-star reviews, celebrate top performers with Gold, Silver, and Bronze badges, and set up review incentive programs.
Staff Role Permissions, Account Updates & Deactivation
Manage staff account security, understand the restricted mobile employee view vs manager control, edit staff profiles, and safely deactivate former employees.